Executive Assistant

Southern Pines, NC

Full Time

Entry Level

The Executive Assistant position is a high-ownership, high-visibility, fully in-person role on the Instant Teams corporate team based in Southern Pines, NC, designed for a self-starter who sees what needs to be done and makes it happen.

This role blends executive support, revenue operations, and sales enablement. In this capacity, you act as a trusted extension of the Sales department leadership. Your primary mission is to provide high-level administrative partnership by managing priorities, timelines, and execution across all sales initiatives.

Whether you’re building on existing professional experience or venturing into a new career chapter, this role offers a strong opportunity for growth within Instant Teams. We welcome candidates who may not have direct experience in every listed area but bring strong transferable skills, curiosity, and a strong drive to learn. If you’re in a transition period, exploring a career change, or seeking meaningful, in-person work where your adaptability, people skills, and problem-solving abilities can shine, you’ll find plenty of room to grow here. What matters most is your initiative, follow-through, and willingness to take ownership—we can teach the rest.

Essential functions:

Executive & Operational Support

Act as a trusted extension of the Sales and Marketing department leadership
Manage priorities, timelines, and execution across initiatives
Track tasks, deadlines, and deliverables through completion
Ensure follow-through, accountability, and clarity
Attend meetings and convert notes into actionable next steps
Serve as a strategic liaison between department leadership and key customer or community stakeholders, proactively managing relationships and ensuring a high-quality, consistent customer experience across all touchpoints.

Revenue, Marketing & Growth Operations

Support lead generation and follow-up across marketing and growth initiatives
Organize inbound and outbound leads and assist with funnel management
Help manage executive LinkedIn presence to support visibility and lead generation of multiple accounts
Coordinate content creation, scheduling, and engagement
Assist with CRM hygiene, reporting, and pipeline visibility

Competencies

Strong written and verbal communication skills
High attention to detail without losing sight of the big picture
Ability to manage multiple priorities in a fast-moving environment
Curiosity and willingness to learn new tools and systems
Integrity, discretion, and strong judgment
A self-starter who takes initiative and ownership
Highly motivated to see ideas through to completion
Personable, confident, and professional in high-visibility settings
Tech-savvy with a desire to innovate and improve workflows
Organized, dependable, and execution-driven

Required Education and Experience

1-2 years Executive/Administration assistance experience (sales industry preferred)
Proven experience leveraging LinkedIn and other social media platforms in a professional setting to support networking, brand visibility, and engagement.

Preferred Education and Experience

Bachelor’s Degree
Military-connected or eager to engage with the military community
CRM knowledge preferred

Schedule and Travel:

9:00AM-5:00PM EST Monday-Friday
This is an IN-PERSON position in Southern Pines, NC
Some evenings and weekends needed for occasional events
10% travel required
This position is BYOD - Bring Your Own Device!
Supervisory Responsibilities
None
Physical Demands
- This job requires computer use
- Ability to lift, carry, and move materials and equipment weighing up to 25 pounds with or without reasonable accommodation
- Ability to stand and walk for extended periods during event setup, execution, and breakdown
- Ability to bend, stoop, kneel, crouch, and reach as required for event preparation and teardown
- Ability to push or pull carts, tables, or equipment
- Ability to use hands and arms for handling, assembling, and positioning materials
- Ability to work in indoor and outdoor event environments, including variable temperatures and uneven surfaces
- Ability to maintain physical stamina to complete event-related tasks within required timeframes
EEO and Harassment Statement
Instant Teams provides equal employment opportunities (EEO) to all applicants, contractors, and employees without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. This policy applies to all terms and conditions of work, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Instant Teams expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Instant Teams’ contractors and employees to perform their job duties may result in discipline up to and including discharge.
Other duties
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

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Notes

Other Duties

This is not necessarily a complete list of responsibilities, skills, duties, or requirements associated with the job. While this list is intended to be an accurate reflection of the current job, the Company reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change, (i.e., emergencies, changes in personnel, workload, rush jobs, or technological developments.)

EEO and Harassment Statement

Instant Teams provides equal employment opportunities (EEO) to all applicants, contractors, and employees without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. This policy applies to all terms and conditions of work, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Instant Teams expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Instant Teams’ contractors and employees to perform their job duties may result in discipline up to and including discharge.

About Us

As a customer experience (CX) marketplace, Instant Teams partners with nation's top brands and companies through a suite of talent solutions that range from building out remote support teams to identifying a direct hire - all by sourcing from their remarkable and diverse talent community. As a mission-centric company, they have a proven track record of generating thousands of remote job opportunities and have significantly improved the financial well-being of military families, generating over $40 million in economic impact.

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