Payroll Specialists (Leave Management)
Instant Teams is currently hiring for Payroll Specialists (Leave Management)! In this role, you will be responsible for processing payroll for employees on leave, including Paid Family Leave (PFL), Short-term Disability (STD) leave, and Leave of Absence (LOA), in compliance with California state regulations. This position is essential for effective absence management, as it guarantees timely and accurate payroll calculations and entries in Salesforce.
The ideal candidate has at least 1+ years of payroll processing and timekeeping experience, coupled with a foundational understanding of systems, coding, and leave management processes.
Key Responsibilities:
- Processing Payments for leave claims within Salesforce
- Manual Calculations to ensure payments being submitted are accurate
- Ensuring that you are following the CA offset for PFL
- Reviewing claims to ensure the accuracy of payments
- Manage multiple leave types while excluding:
- Workers Compensation
- Unpaid Personal Leave
- Long-Term Disability
- Completing daily assigned tasks promptly
- Collaborate with HR, Payroll, Benefits, and Leave Management teams to resolve discrepancies and improve processes
- Stay updated on relevant federal, state, and local leave regulations, especially in CA
Must-Haves:
- High School diploma or GED certificate
- 1+ years of experience in payroll processing or timekeeping support; preferably in a leave management or HR operations environment
- Proficiency with timekeeping and payroll systems, preferably Salesforce
- Foundational experience with system-based rules/coding for time-off or payroll processing
- Understanding of FMLA, STD, and PTO leave structures
- High attention to detail and strong organizational skills
- Strong communication and interpersonal skills
- Ability to maintain confidentiality and handle sensitive employee information
- Experience working in a shared services or leave administration team is preferred
- Knowledge of multi-state employment laws relating to time off is a plus
- Familiarity with claims processing systems and absence case management tools is preferred
Training:
- Hours: Monday - Friday | 8am - 5pm EST
- 4 weeks in length
Post-Training Schedule:
- Core Hours: Monday - Friday | 8am - 5pm EST with flexibility to respond to time-sensitive cases
Pay: $20 per hour
Benefits: Equipment Provided
Due to specific position requirements, we cannot hire from the following locations for this opportunity: OCONUS, California, Illinois, Massachusetts, Montana, New Hampshire, Rhode Island, Seattle WA, and Washington DC
* In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
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Notes
Other Duties
This is not necessarily a complete list of responsibilities, skills, duties, or requirements associated with the job. While this list is intended to be an accurate reflection of the current job, the Company reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change, (i.e., emergencies, changes in personnel, workload, rush jobs, or technological developments.)
EEO and Harassment Statement
Instant Teams provides equal employment opportunities (EEO) to all applicants, contractors, and employees without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. This policy applies to all terms and conditions of work, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Instant Teams expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Instant Teams’ contractors and employees to perform their job duties may result in discipline up to and including discharge.
About Us
As a customer experience (CX) marketplace, Instant Teams partners with nation's top brands and companies through a suite of talent solutions that range from building out remote support teams to identifying a direct hire - all by sourcing from their remarkable and diverse talent community. As a mission-centric company, they have a proven track record of generating thousands of remote job opportunities and have significantly improved the financial well-being of military families, generating over $40 million in economic impact.